Child Protection Policy

CHILD PROTECTION POLICY

The safety of children and vulnerable adults is paramount and they all have the right to protection from abuse.  All suspicions and allegations of abuse will be taken seriously and acted upon swiftly and appropriately.  The charity’s trustees and volunteers have a responsibility to report any such concerns.

FESTIVAL SAFEGUARDING OFFICER IS ANN TALBOYS

PURPOSE OF THE HUDDERSFIELD MRS SUNDERLAND FESTIVAL

To give amateur performers of the Arts - music, speech and drama - the experience of performers on a prestigious public stage combined with the educational benefit of encouragement and guidance from specialist adjudicators.

 

FESTIVAL ENVIRONMENT

The festival takes place in the Huddersfield Town Hall.  Other users of the Town Hall will be on site during the festival.  

The festival aims to establish as safe an environment as is reasonably practicable. It will seek to engage parents, guardians, carers and teachers in a partnership which involves them in taking all reasonable precautions to protect the well-being of those covered by this policy.  (Please note that any subsequent reference to ‘parents’ includes ‘guardians’ and ‘carers’).     

 

THOSE COVERED BY THIS POLICY

This policy relates to children (under the age of 18); and also members of vulnerable groups of any age who are identified to the Festival Administrator before their arrival at the festival.  Contact with the festival safeguarding officer should be made by parents and/or teachers.  The festival will actively seek to meet the needs of children from ethnic groups and children who are disabled.  Any subsequent reference to ‘children’ includes members of other vulnerable groups.

 

FESTIVAL PERSONNEL

All festival personnel are volunteers and wear a lapel badge.  

Roles are defined in a short job description and new helpers are appointed after consideration of their suitability.  If their prospective role requires prior enhanced disclosure from the Criminal Records Bureau they will be supplied with relevant documentation to complete for this purpose.   

The personal records of festival helpers containing their names and contact details along with those of their two referees are held on file by the Helpers’ Co-ordinator.

All festival personnel (plus adjudicators and accompanists) are given a copy of the festival’s Child Protection Policy and are required to adhere to it. They are expected to be vigilant in monitoring the festival environment and should challenge unacceptable or suspicious behaviour. They are to report all such concerns to the festival safeguarding officer who will create a written record and initiate any further action. 

 

PREPARATION FOR ATTENDANCE AT THE FESTIVAL

Children attending the festival must be accompanied and supervised effectively.  Supervision may come from a parent or an adult acting on their behalf; or from a teacher or group leader.  (Any person acting in a supervisory capacity will be expected to pay the normal admission fee).

It is impracticable for festival helpers to supervise individual children and The Huddersfield Mrs Sunderland Festival will not accept responsibility for the supervision of unaccompanied children.

For the purpose of informing parents, a copy of this policy will be posted to children who have entered the festival directly.

Teachers or group leaders who enter children for the festival will be sent a copy of this policy, and are required to confirm in writing that parental permissions are being sought for attendance at the festival as an approved school-regulated outside activity, or that copies of the policy have been sent to parents in time for them to make arrangements for the care of their children at the festival.    

If there are special needs that cannot be satisfied by a parent or accompanying adult then these should be made known in writing to the Festival Administrator before the festival begins.

 

CHANGING AND WARM-UP ROOMS

The responsible adult accompanying children should supervise those in their care who use rooms designated for changing or warm-up purposes.  (Please note that there are no warm-up facilities for piano classes).

Public areas such as toilets and corridors are not supervised.  Security cameras are operated in the Huddersfield Town Hall.

 

PHOTOGRAPHY AND AUDIO/VISUAL RECORDING

The use of cameras and all audio or visual recording equipment at the festival is strictly forbidden, except for that used by authorised media personnel.

Any objection to a child performer being photographed at the festival by authorised media personnel should be communicated by the responsible adult - on arrival - to the Festival Administrator. Otherwise it will be assumed that this is permissible.

 

REPORTING OF PROBLEMS

Parents or children with a problem related to the behaviour of another person should contact a festival helper (wearing a lapel badge) who will take them to the Festival Administrator.

All problems raised will be seriously considered in a discreet and private manner by the Festival Administrator, who will then document and date the circumstances of the problem, and initiate any further action.

 

THE LEGISLATION THAT SUPPORTS THIS POLICY

The Rehabilitation of Offenders Act 1974;  The Children Act 1989;  The Police Act 1997;  The Data Protection Act 1998;  The Human Rights Act 1998;  The Protection of Children Act 1999; The Criminal Justice and Court Services Act 2000;  The Children Act 2004;  The Vulnerable Groups Act 2006

 

POLICY GUIDANCE AND REVIEW

The Trustees will review the festival’s Child Protection Policy annually, revising and enhancing it as necessary.  In doing this they will look to The British & International Federation of Festivals for guidance. The Federation will consult other agencies - most notably the NSPCC and the Arts Council of England - for advice on good practice.

 

Festival Administrator and Child Protection Officer: Mrs Ann Talboys- Telephone: 01484 665843

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